Applications
To be eligible for a Minor Grant, applications must be for:
- small, incidental (secondary or miscellaneous) amounts for one-off projects,
- activities or equipment purchases or repairs that will benefit Knox residents
- funds that will be spent within 12 months from receipt of the grant
- an amount of no more than $3,000.
Council will not support the following:
- applications that are eligible for funding under another Council grant program
- applications for items that the organisation normally budgets for
- applications submitted after an event was held or item was purchased
- a project, activity or equipment purchase approved for a grant in previous two financial years
- fundraising or funding for prizes, sponsorship, donations or gifts.
Who can apply
To be eligible, applying organisations must:
- provide services, projects and programs that directly benefit residents of Knox
- be a not-for-profit legal entity that provides services, support or activities to the Knox community or be auspiced (managed or supported) by an incorporated body or other not-for-profit legal entity.
- have an Australian Business Number or complete a Statement by Supplier form
- have a Committee or similar to accept responsibility for managing the grant
- hold adequate public liability insurance for the activity outlined in the application
- be able to supply permits and plans appropriate to the funded activity where requested by Council.
- have provided evidence to Council’s satisfaction of the expenditure of any previous grant provided
- have no outstanding debts to Council
- not be an operator of electronic gaming machines
Who cannot apply
Council will not consider the following for the Minor Grants Program:
- individuals or profit-making businesses
- organisations that are not incorporated or supported by an incorporated body
- organisations that have outstanding acquittal documentation with Council
- organisations that received any Minor Grants totalling $3,000 in the current financial year or received Minor Grants totalling $5,000 within last three financial years
Apply for a Minor Grant
If the Minor Grant Program budget runs out before the end of the financial year, we will pause the program.
We won’t accept new applications until the new financial year starts. If your application can’t be processed until then, we’ll let you know.
How to apply
- You must apply online.
- We aim to acknowledge your application within 5 business days after we receive it.
- Your application must show a clear benefit to the Knox community and align with our Community and Council Plan.
- If you are being auspiced, you must submit the auspice declaration form with your application.
Key dates for applications submissions
Minor Grant applications are considered at each month's Meeting of Council.
| Submission deadline | Council meeting date |
|---|---|
| 20 January 2025 | 10 February 2025 |
| 18 February 2025 | 11 March 2025 |
| 24 March 2025 | 14 April 2024 |
| 21 April 2025 | 12 May 2025 |
| 20 May 2025 | 10 June 2025 |
| 23 June 2025 | 14 July 2025 |
| 21 July 2025 | 11 August 2025 |
| 18 August 2025 | 8 September 2025 |
| 22 September 2025 | 13 October 2025 |
| 20 October 2025 | 10 November 2025 |
| 17 November 2025 | 8 December 2025 |
Your project start date must be after the Council meeting date where your application is being presented for approval. Projects that are due to begin before the council meeting date will not be considered.
We may request extra information about your application so please allow enough time before the monthly deadline. Otherwise, we may defer your application to the next month’s Council meeting.
Minor Grants Program Procedure
Council has a Minor Grants Program Procedure that guides the allocation of grants under the program.
The Minor Grants Program operates within the principles and objectives of Council’s Grants Framework Policy.
Council has recently updated the procedure for its Minor Grants Program. These changes include which projects can receive funding. Here's a summary of some of the changes that will apply:
- Sports clubs can't receive funding for regular sports equipment like balls.
- Alcohol or anything that encourages the consumption of alcohol won't receive funding.
- Rides, inflatable toys, fireworks are no longer eligible.
- Camps for kids and teens under 18 won’t receive funding.
- Transport costs are not eligible (unless transport is a significant barrier).
- Printed or branded materials won't be funded (reusable banners are ok)
- Catering and venue hire are each restricted to 20% of the total grant requested.
Please read the Minor Grants Program Procedure for a full list of eligibility criteria and exclusions.
Acquittal
An acquittal is a report submitted by the grant recipient after the project has been completed. It tells Council the outcomes of the project and exactly what the grant money was spent on.
The acquittal report is submitted online via the SmartyGrants portal.
Along with the acquittal report, successful auspiced applicants are required to submit an auspice acquittal declaration form completed by the auspice organisation.
For more information, download the acquittal fact sheet.
Need help?
Contact us and we will get back to you.
We aim respond to enquiries about Council grants within 3 business days.
Or call our Community Grants officer on 9298 8000.
