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Minor Grants Program

Minor Grants can help Knox's not-for-profit community groups with quick response grants up to $3,000

Grant applications are assessed and allocated monthly to eligible groups with small requests to support volunteer effort and civic participation.


To be eligible for a Minor Grant, applications must be for:

  • small, incidental (secondary or miscellaneous) amounts for one-off projects,
  • activities or equipment purchases or repairs that will benefit Knox residents
  • funds that will be spent within 12 months from receipt of the grant
  • an amount of no more than $3,000.

Council will not support the following:

  • applications that are eligible for funding under another Council grant program
  • applications for items that the organisation normally budgets for
  • applications submitted after an event was held or item was purchased
  • a project, activity or equipment purchase approved for a grant in previous two financial years
  • fundraising or funding for prizes, sponsorship, donations or gifts.

Who can apply

To be eligible, applying organisations must:

  • provide services, projects and programs that directly benefit residents of Knox
  • be a not-for-profit legal entity that provides services, support or activities to the Knox community or be auspiced (managed or supported) by an incorporated body or other not-for-profit legal entity.
  • have an Australian Business Number or complete a Statement by Supplier form
  • have a Committee or similar to accept responsibility for managing the grant
  • hold adequate public liability insurance for the activity outlined in the application
  • be able to supply permits and plans appropriate to the funded activity where requested by Council.
  • have provided evidence to Council’s satisfaction of the expenditure of any previous grant provided
  • have no outstanding debts to Council
  • not be an operator of electronic gaming machines

Who cannot apply

Council will not consider the following for the Minor Grants Program:

  • individuals or profit-making businesses
  • organisations that are not incorporated or supported by an incorporated body
  • organisations that have outstanding acquittal documentation with Council
  • organisations that received any Minor Grants totalling $3,000 in the current financial year or received Minor Grants totalling $5,000 within last three financial years

Apply for a Minor Grant

Applications must be completed online.

Apply for Minor Grant

They must show a clear benefit to the Knox community and align with our Community and Council Plan.

Applicants who are being auspiced must complete the auspice declaration form when submitting their application.

Key dates for applications submissions

Minor Grant applications are considered at each month's Ordinary Meeting of Council.

Applications need to be submitted at least 10 working days before the next meeting date:

Submission deadline Council meeting date
7 July 2023 24 July 2023
11 August 2023 28 August 2023
8 September 2023 25 September 2023
6 October 2023 23 October 2023
10 November 2023 27 November 2023
1 December 2023 18 December 2023

Your project start date must be after the Council meeting date where your application is being presented for approval. Projects that are due to begin before the council meeting date will not be considered.

We may request extra information about your application so please allow enough time before the monthly deadline. Otherwise, we may defer your application to the next month’s Council meeting.

Minor Grants Program Procedure

Council has a Minor Grants Program Procedure that guides the allocation of grants under the program.

The Minor Grants Program operates within the principles and objectives of Council’s Grants Framework Policy.


An acquittal is a report submitted by the grant recipient after the project has been completed. It tells Council the outcomes of the project and exactly what the grant money was spent on.

The acquittal report is submitted online via the SmartyGrants portal.

Along with the acquittal report, successful auspiced applicants are required to submit an auspice acquittal declaration form completed by the auspice organisation.

For more information, download the acquittal fact sheet.

Need help?

Contact us and we will get back to you.

Or call our Community Grants officer on 9298 8000.

Our Council


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